Instructions for Title Agents
Instructions for Title Agents

Title company agents should follow this procedure for property transfers or refinances concerning Long Canyon Phase II & III Homeowners Association:

Before you prepare to submit your request, please make sure you are submitting to the correct HOA. There are 2 Long Canyon HOAs: Phase 1 and Phase II/III. This is the site for the Long Canyon Phase II & III HOA. If you are unsure which HOA the property you are dealing with is in, please contact

1. Effective July 1, 2018, the Long Canyon Phase II & III HOA fees are:


Resale Certificate: $200
 paid in advance
Rush: $75
 paid in advance
Statement of Account / Refinance: $75  paid in advance
Transfer of ownership fee:  


Note: Resale Certificates are valid for 60 days from date of issue. Statements of Account are valid for 30 days from date of issue. An update fee may be charged for change of title company or buyers, or for reissue of expired Resale Certificates or Statements of Account. Contact the Property Transfer Agent at for more information.

2.   Submit request for resale certificate or refinance online only via RequestCertificatee-form (the form is also available under drop-down menu under Info for Title Agents on this website); the e-form may also be directly accessed at . If you have questions about completing this form, please email the Property Transfer Agent at

3. Your request will be confirmed by the Property Transfer Agent once it has been verified as complete. All form fields must be accurate and complete. Forms submitted with incomplete or false information will NOT be processed until complete and correct information has been provided.


4. Payment must be received before requested documents will be provided. Checks should be mailed to:

Long Canyon Phase II & III HOA

PO Box 29701


(For alternate payment delivery arrangements, contact the Property Transfer Agent at


5.  Requests should be submitted 15 or more days before the scheduled closing date. Turnaround for requested documents is within 10 to 14 days of a confirmed request, subject to prior receipt of payment. If documents are requested for a date sooner than 10 days, a $75 rush fee must be received with documents payment. Expedited responses will be provided as soon as possible on a best efforts basis.


6.  For a refinance Statement of Account only, the response will consist of a letter emailed to the closing agent.


7.   For a transfer of ownership, a Resale Certificate, Confirmation Document, Contact Information for New Buyers form, and a Statement of Account summarizing directions to the closing agent will be generated and emailed to the closing agent. Copies of the current annual budget and balance sheet will be attached.
Links to the following LC Phase II & III HOA documents, which are available here, will also be provided. All documents are PDF files. Buyers must acknowledge receipt of these documents by signing the Confirmation Document.

a. Declaration of Covenants, Conditions and Restrictions (DCCRs)

b. Current Architectural Control Committee (ACC) Rules

c. HOA Bylaws

d. Declarations page from Commercial General Liability Insurance policy


8. Upon closing, the title company is to remit all funds due the HOA via check made payable to Long Canyon Phase II & III HOA. On a transfer of ownership, also include the initialed Resale Certificate, signed Confirmation Document, and completed Contact Information for New Buyers form as specified in the directions to closing agent.